Maintenance companies
Certificates, insurance and paperwork, where people look for them.
Before letting you into their site, a company will ask for paperwork. Having it in plain sight brings that conversation forward.
The website shows the company’s credentials, professional certificates and insurance, and explains how it handles the inter-company coordination paperwork required by Spain’s Royal Decree 171/2004 when working on a client’s premises.
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The folder they ask for before you go in
Any reasonably organised company, before letting a technician into its plant, will ask for the same folder: public liability insurance, training certificates, medical fitness, social security registration and a risk assessment. It is not bureaucracy for its own sake: it is what Spain’s Royal Decree 171/2004 requires, developing article 24 of the Occupational Risk Prevention Act on the coordination of business activities.
Every company in the sector goes through this. The one that has it organised and says so on its website gets in sooner and with less friction, because the client already knows they will not lose a week chasing paperwork.
What can be shown and what cannot
This is not about publishing the policy or anybody’s personal details. It is about saying which credentials the company holds, which insurer it is covered by and what the cover is in general terms, and that the coordination paperwork is provided in whatever format each client or their platform requires.
The certificates that genuinely matter
Depending on the installation, specific credentials will be needed: authorised installer in particular fields, fluorinated gas handling, working at height, confined spaces. Saying which ones you hold is not boasting: it decides whether you can be called for a particular job.
And the expiry dates
An expired certificate on a website is worse than not publishing it. So what gets published is what gets maintained: when something is renewed, it is updated; and if something expires and is not renewed, it comes down.
What we do about it
Part of the maintenance: you never have to ask, and it is never billed apart.
- Credentials and certificates The ones you genuinely hold and that qualify you to work.
- The insurance, stated Insurer and general cover, without publishing the policy.
- Coordination paperwork Explaining how it is provided and in what formats.
- Team training The training relevant to the work you do.
- Expiry dates maintained What expires gets updated or removed.
- All on a page of its own So the link can be sent when it is asked for.
And this you change with one sentence
You write what you want changed and we publish it.
We have renewed the fluorinated gas certificate
Updated on the credentials page.
Add that we work with the coordination platform our clients use
Added and explained on the page.
We have increased the insurance cover
The general figure updated on the site.
Frequently asked questions
Is publishing this compulsory?
There is no obligation to publish it on a website. There is an obligation to hold the paperwork and to exchange it under Royal Decree 171/2004 when working on somebody else’s premises. Publishing it is a commercial advantage, not a requirement.
Should I publish the insurance policy?
No need and not advisable. The insurer and the cover in general terms are enough.
Can I list technicians with their certificates?
With their consent and without extra detail. Certificates are issued to individuals, and that is personal data.
What if a client uses a coordination platform?
That is standard in industry. Saying on your website that you work with those platforms saves a question and signals competence.
Where all this comes from
Every figure and every rule quoted above, linked to the official text.
The rest of what a website for maintenance companies includes
Fault reports
The customer describes the problem, attaches a photo and leaves the address. It reaches your inbox and your phone ready to schedule.
Emergencies, one tap
Call and WhatsApp buttons for whatever cannot wait until tomorrow.
Maintenance contracts
Your service plans explained, each with its own form. The income that comes back every year.
The areas you cover
Your working radius on the site and on Maps, so nobody calls you from where you do not go.
Reviews worked on
We ask the happy customer for the review and warn you about bad ones in time to reply.
SEO by trade and town
Optimised for trade-plus-town searches, which is how someone with a breakdown looks.
Legal and backups
Legal notice, privacy and cookies reviewed, and a daily copy of your whole site.
How long does it take you to send the paperwork folder?
If you hunt for it every time, there are hours being lost. Having it organised and linkable is half an hour well spent.
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